Mary Beth Hazeldine/Writing Reports and Proposals

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Writing Reports and Proposals


Description
Reports and proposals come in a variety of formats. All formats, however, rely on good writing skills and a solid framework. We recommend that you complete “Business Writing That Works” before beginning this course.

Objectives
To begin this course, you will learn about the four stages of report writing: investigating, planning, writing, and revising. You’ll also learn about the ten steps of proposal writing, as well as using headings, adding visual aids, writing persuasively, and sourcing material.

Contents

Writing Reports and Proposals

Session 1: Course Overview

Course Overview
Learning Objectives
Pre-Assignment
Pre-Course Assessment

Session 2: The Stages of Report Writing

The Stages of Report Writing
The Four Stages
Your Reports

Session 3: The First Stage – Investigating

The First Stage – Investigating
Gathering Information
Finding Evidence
Let's Get Thinking
Let's Get Thinking
Our Thoughts on Topic Sources

Session 4: The Second Stage – Planning

The Second Stage – Planning
Choosing a Report Format
Report Format: Memorandum Report
Report Format: Letter Report
Report Format: Short Report
Report Format: Formal Report
Notes on Reports
Individual Activity

Session 5: The Third Stage – Writing

The Third Stage – Writing
The Nine Rules
Use Familiar Words
Prefer Short, Simple Words
Prefer Short, Simple Words
Use Concrete Words
Use Concrete Words
Prefer Active to Passive Verbs
Prefer Active to Passive Verbs
Prefer Active to Passive Verbs
Prefer Active to Passive Verbs
Avoid Camouflages Verbs
Avoid Camouflages Verbs
Arrange Sentences for Emphasis and Clarity
Keep Sentences Short
Ensure Modifying Words and Phrases Relate to Nouns and Pronouns
Relating Modifying Words
Relating Modifying Words
Use Words Economically
Use Words Economically
Use Words Economically
Use Words Economically

Session 6: The Fourth Stage – Revising

The Fourth Stage – Revising
Checklist for Success
Checklist for Revising
Revising: Check the Facts
Revising: Check the Length
Revising: Check the Organizational Structure
Revising: Check the Style
Revising: Check the Spelling, Grammar, and Punctuation
Spelling Test
The Correct Spelling

Session 7: Using Headings

Using Headings
Using Headings
Writing and Formatting Headings
Creating Headings

Session 8: Using Charts and Graphs

Using Charts and Graphs
Types of Charts
Example of a Pie Chart
Example of a Bar Graph
Example of a Column Graph
Example of a Line Chart
Example of a Surface Chart
How and When to Use Graphics
Things to Remember About Graphics
Additional Graphics Tips
Creating Graphics

Session 9: The Proposal

The Proposal
The Differences When Writing Proposals
Tips for Proposal Writing
Mandatory Requirements
Tips for Business Proposals
The Ten Steps of Proposal Writing
Step One: Clarify Your Objectives
Step Two: Analyze Your Audience
Step Three: Get Your Thoughts on Paper
Step Four: Group and Label Your Thoughts
Step Five: Sequence Your Thoughts
Step Six: Make an Outline
Step Seven: Write Your Draft Down
Step Eight: Edit
Step Nine: Add the Finishing Touches
Step Ten: Proofread and Edit
Writing Exercise

Session 10: Persuasion

Persuasion
The Acid Test
Steps in the Persuasion Process
Summary
Designing Your Message
Dealing with Tough Questions

Session 11: Practical Application

Practical Application
Reviewing Your Pre-Assignment – The Facts
Reviewing Your Pre-Assignment – The Length
Reviewing Your Pre-Assignment – The Structure
Reviewing Your Pre-Assignment – The Style
Reviewing Your Pre-Assignment – The Style
Reviewing Your Pre-Assignment – The Requirements

Session 12: Giving Credit

Giving Credit
Citing Sources
Documentation Styles
Citing Sources
Entry Components
Bibliography

Session 13: A Personal Action Plan

A Personal Action Plan
Starting Point
Where I Want to Go
How I Will Get There

Summary

Summary
Recommended Reading List
Post-Course Assessment
Course Completion